News releases that work (and those that don't!)

Do make sure it is newsworthy. Nothing will shoot your credibility more quickly than sending out frequent news releases on unimportant topics.

Do focus your approach. Target individual section editors of papers, industry and niche publications. Don't forget the powerful reach of community papers, especially when your subject matter is local.

Do put yourself in the reporter's shoes. Consider the needs of the journalist as far as content, timing, style and length. In other words, Don't send a busy financial reporter a five page sales pitch on your new line of accounting calculators two days before the next "Moneysense" supplement to her paper comes out and expect any coverage!

Do consider the advantages of "snail-mail". Although the fax machine has become an increasingly popular way to send news releases, many journalists report that they feel overwhelmed by the constant stream of faxes their offices receive. Using the mail also enables you to provide reproduction quality photographs directly with your release, a time-saver that could result in an article on your issue.

Do include effective contact information. Clear, recognizable phone, E-mail and after-hours information for the appropriate person is vital to the success of a press release. Be sure to include reference to your Sources listing ("See our listing on page 256 of the current issue of Sources"). Journalists can turn to your listing in their copy and have a capsule description of your organization, reproducible logo, additional contact persons, branch offices and so on.

Don't assume that writing a news release is straightforward! The style should be tailored to the subject matter of your release and the outlets you are targeting. Industries, media formats and even specific publications have their own style. Consider hiring a professional to help you navigate, especially if you are new to the world of media relations!

This article originally appeared in The Sources HotLink, published by Sources and available online at

Related Resources:

Sources News Release Service
Successful News Releases: 7 Must-Know Tips
The Princess and the Press: How to write a news release that will make you the belle of the ball


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